Contact Queues Without Walls

July, 2014

The omnichannel/ multimedia/ multichannel approach has significant advantages in terms of keeping agent efficiency and customer satisfaction high, and customer effort low.

If your contact center handles many types of media – voice, email, chat, social media, etc – chances are that your agents are segregated so that each pool, or silo, only handles one type of interaction. Whether this is by choice or not, you are probably missing out on productivity, putting SLAs at risk, and/ or struggling to deliver a rounded and satisfying customer experience.

But help is at hand. There are technology designs that can help you achieve better results with the same resources. One of these is the omnichannel/ multimedia/ multichannel approach (pick your favourite buzzword). With this, the walls between contact queues are broken down, and agents can flow freely between them. Sessions of all media types are handled and routed centrally, and all data generated is collected in a central store.

Here are 3 major areas where an omnichannel approach gives significant benefits over the siloed approach:

  1. Agent utilisation
    1. With silos:
      Forecasting is critical in scheduling the right number of agents to meet SLAs. But even the best prediction will be wrong some of the time. During slack periods agents may be sitting around waiting, or if demand spikes, they may be swamped and unable to meet SLAs. Any movement of agents to cover demand must be done manually, possibly from a pool of standby agents, and may have knock-on effects. Any way around, wastage occurs.
    2. With omnichannel:
      Forecasting is less critical. During slack periods, agents can be kept busy with less time-critical work, e.g. email. At peak times, they can be moved up the value chain in response to demand, and back again when demand allows. Agent movement is automatic. Agent wait times are low, and SLAs are rarely under threat.
  2. Customer contact history
    1. With silos:
      Customer contact history for each media type is stored separately, so a single view of the customer is often out of reach. In order to find out if a customer has previously sent an email, text, etc, agents must log in to the relevant system – time-consuming for the agent and frustrating for the consumer. Or an aggregator application must be bought/ created that queries the separate systems and gives a unified answer.
    2. With omnichannel:
      History of customer contact across all media types is kept centrally. This 360 degree view enables
      • a faster agent response, using a single system
      • an agent response more tailored to each customer, and made in the light of all previous contact
      • strategic analysis of the customer journey, e.g. discovery of what prompted customer actions
  3. Agent visibility across all media
    1. With silos:
      If agents are reassigned manually, it can be difficult to find out how agents have been spending their time on. Reports must be generated by separate systems, and compared by hand. This makes it very hard to spot any behaviours that need correcting, or opportunities for coaching.
    2. With omnichannel:
      All event/ outcome data is stored centrally. This enables centralised reporting across all media types, which can be analysed to see how to improve agent efficiency, and therefore customer effort and satisfaction.

The omnichannel approach may be a new way of thinking for some, old hat to others. As we have seen, it has significant advantages in terms of keeping agent efficiency and customer satisfaction high, and customer effort low, but it’s surprising how few make use of it. Contact centers that don’t measure up in these areas may quickly find themselves overtaken by more agile and holistic competitors.

What We Offer

Sytel Limited develops and supplies Softdial Contact Center® (SCC), offering multimedia, multichannel, fully blended cloud contact center solutions, for quick and easy deployment by partners offering CCaaS or enterprise users. All Sytel cloud components are secure, resilient and scale seamlessly from 10 agents to 10,000+, whether local, mobile or remote.

  • Flexible Contact Center Platform

    Softdial Contact Center™ – tightly integrated modules, designed to deliver at scale

  • Blended Media Desktop

    Fully customisable, multi-channel, multi-session workspace

  • Work Anywhere

    Browser-based tools, no software installation required

  • Cloud Or On-Premise, Multi-Tenant

    Scalable, resilient, secure, proven

  • Customise, Localise, White Label

    Design all user interfaces to individual requirements

  • Integration Via APIs

    ‘Swap out’ components and integrate with 3rd party apps

  • World Class Development

    Continuous evolution pushing technical boundaries


Softdial Contact Center™ (SCC) is designed to be flexible, extensible and scalable, integrating with any legacy equipment, and meeting the most complex of requirements.

  • All Media Types

    Voice, chat, email, social, etc – fully integrated and blended

  • Agent Multi-Tasking

    Work with multiple live contact sessions of any media type

  • Dynamic Media Blending

    Automated, ‘best available’ decisions to blend and balance work load across all media types

  • Predictive Dialing

    Best-of-breed performance under compliance

  • Intelligent Routing

    Smart rules and ‘best-available’ decisions to drive great customer service

  • Agent Scripts

    Help agents achieve and maintain excellence

  • Voice and Screen Recording

    See and hear exactly how agents are interacting

  • Analytics and Data Feeds

    Measure and evaluate performance at every level

  • IVR, Bots & Conversational AI

    Design effective automated flows or integrate with 3rd party providers

  • Customer Journey Tracking

    Stored customer contact history, to aid routing and add context to conversations


A complete suite of tools, with unique flexibility to extend and swap out modules to deliver a tailored contact center solution for any environment

  • Softdial One™

    Highly flexible unified web UI for agents, supervisors and administrators

  • Softdial Scripter™

    Create complex process flow scripts for agents, IVR, chatbots and other applications

  • Sytel AI Dialer™

    Best-of-breed predictive dialing under any compliance rules

  • Softdial Pathfinder™

    Precise routing rules for ‘best available’ connection

  • Softdial Media Server™

    Core telephony functions to manage all inbound/ outbound SIP calls

  • Softdial Reporter™ 5

    Fully customisable performance stats, charts and reports, across all channels

  • Softdial Publisher™

    Comprehensive data output to build your own reports

  • Softdial Recording Monitor™

    Audio and screen recording of agent activity to ensure the highest standards

  • Softdial Campaign Manager™

    Comprehensive configuration and control for outbound campaigns

  • Softdial Repository™

    Central storage and configuration of common resources

  • Sytel Global Compliance™

    Flexible ‘no contact’ rules to protect contact center and consumer


Performance and efficiency for a wide range of business applications

  • Customer Service

    Connect quickly to well equipped agents

  • Sales & Telemarketing

    Maximise agent productivity with best-of-breed predictive dialing

  • Healthcare

    Secure, highly-configurable multichannel communications for excellence in patient care

  • Market Research

    Best-of-breed predictive dialing with CATI integration

  • Collections

    Automated inbound/ outbound blending integrated with any debt management app